Thursday, 21st May 2015
The Association for Higher Education Access & Disability (AHEAD) regards the lawful and responsible treatment of personal information as of crucial importance and therefore ensures that this data is collected, processed, stored and disposed of with this in mind. To this end, AHEAD endorses the principles of Data Protection, and is in full compliance with the EU General Data Protection Regulation 2018.
This privacy notice provides information about the ways in which AHEAD collects, stores, shares or keeps personal information provided by members of the public and professionals who interact with us.
Using our website:
The search facility on our website is an internal search function and only returns information that appears on the website.
Mailing List Sign-up:
When users sign up to the AHEAD mailing list, they will receive a weekly email update from AHEAD detailing latest news and events from us and some links to interest news and events which we have highlighted on our social media channels.
All users on this list have given consent to be contacted by AHEAD for these purposes and can unsubscribe at any time by clicking the ‘unsubscribe’ link at the bottom of each email or by contacting AHEAD directly with your request.
We do not share data collected for this list with third parties except when necessary to process it and where 3rd parties are required to process the data (e.g. mailchimp email service), we ensure that those 3rd parties are in full compliance with the Data Protection Regulation and that they agree to only use the data to send you the weekly email from AHEAD.
WAMWorks Database registration:
When graduates sign up to our WAMWorks database to receive updates about GetAHEAD initiatives and WAM placements, we collect information about them, including some sensitive data about their category of disability and potential supports that they may require for interview, should they be called.
Members of the WAMworks database may also be asked to provide CVs, cover letters or application forms when applying for a particular WAM placement.
AHEAD regards the lawful and responsible treatment as of paramount importance. Information provided on this form will be utilised in the following ways:
- To administrate and facilitate WAM work placement applications in a smooth manner;
- Where information is provided in relation to reasonable accommodations at interview, this information will be passed on to the relevant employers in order to provide the necessary supports at interview;
- Some elements of data provided may be used, in aggregated and anonymous form, for research/statistical purposes in order to inform our funders and other interested parties of WAM’s achievements and progress.
We have taken appropriate measures to ensure that the data on the WAMworks database is secure including implementing local file encryption, applying an SSL certificate to our website, implementing increased web server protection so that your data is very secure, implementing a staff code of practice around data protection to ensure appropriate use of passwords and mobile devices, and ensuring that 3rd party services and organisations we have to interact with to adequately perform the recruitment and selection process for WAM are in full compliance with the General Data Protection Regulation.
Calling our Information Line:
If you call our information line with a query, we do not audio record telephone calls. We do keep an encrypted soft copy log of key query information (name, email address, query category and query summary (anonymous)) but the name and email identifiers are removed as soon as the query status has been marked complete. Please note that a query’s status is only moved to complete upon final correspondence regarding the matter.
In some cases handwritten notes about a query are taken during phone calls regarding the query. All notebooks are kept in a locked cabinet when not in use and are destroyed on a yearly basis.
Any emails sent to us are recorded and forwarded to the relevant individual in our organisation. The sender’s email address will remain visible to all staff tasked with dealing with the query. Please be aware that it is the sender’s responsibility to ensure that the content of their emails is within the bounds of the law. Unsolicited material of a criminal nature will be reported to the relevant authorities and blocked. We have taken IT measures to ensure that our email/pc security is of a high standard and have introduced a data protection code of practice to promote secure staff practices around passwords and use of mobile devices.
Data Breach Notification:
In the unlikely event of a Data Breach, AHEAD will notify data subjects affected by the breach and the Data Protection Commissioner within 72 hours of us learning of the breach in line with the General Data Protection Regulation.
Data Subject Request:
Under the General Data Protection Regulation, individuals can request a copy of all data stored on them by AHEAD. You can make a Data Subject Request to ahead by contacting firstname.lastname@example.org with your name, email address and any other useful information which may (how you’ve interacted with us e.g. if you were on the WAMworks database, if you applied for the WAM Programme, if you are on our mailing list etc.).
In the event of a Data Subject Request, AHEAD will endeavour to provide you the material within 30 days.
Changes to our Privacy Statement:
This is a live document, which is reviewed periodically and sometimes updated. This policy was last updated in September 2022.
How to contact us:
If you require further information regarding our Privacy Statement, you can contact us at email@example.com or write to us at: AHEAD, East Hall, UCD, Carysfort Avenue, Blackrock, Co. Dublin.
Updated 22nd September, 2022.
Our website www.ahead.ie has used cookies since 2017. The purpose of the cookies is solely to assist AHEAD in redesigning our website to ensure we provide relevant information in an easily accessible format and to provide a better experience for our users.
What is a cookie?
A cookie is a small piece of data that may be stored on your computer or mobile device. It allows a website to “remember” your actions or preferences over a period of time.
How are cookies used on this website?
Cookies used on this website fall into one or more of the following broad categories:
- Essential cookies
- Social Media cookies
- Analytics cookies
- Third-party or marketing cookies
Essential cookies are critical to the basic functionality of the website and include things like server resource allocation, cookie preferences and user login functionality. Essential cookies are mandatory and will be set automatically upon each user visit.
Social Media cookies faciliate sharing of site content across various well know social media platforms including Facebook and Twitter.
Analytics cookies are used to track specific page visits and to both directly and indirectly improve future website visitors' experiences.
Third-party or marketing cookies are similar to analytics cookies and may be set while viewing embeded content such as Youtube videos
All Cookies used on this website
This cookie is used to store a user's choice about cookies on this website. If a user selects no non-essential cookies, this cookie will still be set so that the website does not set non-essential cookies.
This cookie is connected with server resource-allocation and session security.
This cookie is used as part of the login process to allow registered users to access protected parts of the website.
This cookie allows the user access to buttons that will change and remember the background colour and font size of pages on this website.
These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in a way that does not directly identify anyone, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.
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This website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses "cookies", which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the site (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage.
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